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Office Move Tips

Helpful Moving Tips

To help you consider all of the important elements in your office relocation, we offer the following advice:

  • Get familiar with your new location. Taking measurements of the new rooms can help a lot. This way you will be able to make sure that the furniture from your old office will fit well in the new space.
  • Before moving to a new location, create and distribute a floor plan for the new location. Mention the location of furniture, plants, and other office items, by floor. This way the employees, movers, and other people involved will be less confused during the move.
  • Appoint one person to organize your company move from the beginning to the end, unless you plan to do it yourself. This person should be responsible for all communications and logistics of the move, from contacting the movers to planning how the move will performed.
  • Communication is crucial during commercial move. Make sure to notify everyone, including your employees, landlords, movers and renters of every detail of the upcoming move.
  • To make it easier and more effective you should write short guide for your employees. In that guide describe all the procedures they need to follow during and after the move.
  • Another important thing that you should keep in mind is to label all your furniture and other equipment. To make it easier for everyone, especially the movers make sure to mark each piece with labels. Colors or Numbers can represent different floors or different employees. Place the marks on spots that will be easily visible to the movers. For example, you can assign a number to each of the employees and rooms (conference room, copy room, mail room etc.).Then have them write their number on each box that they pack and on their respective furniture with a sticky label. At the new location you can distribute a floor plan to the movers, labeling all the rooms or cubicles by numbers. This will ensure that everything is distributed properly and efficiently.

Some tips on how to prepare your office for the move:

see our packing section for complete packing preparation

Small Items: Make sure to remove all items from bookcases, desks, wall units and shelves, and pack them securely in boxes.

Filing Cabinets: Do not empty the filing cabinets. Just make sure that they are locked or securely fastened. We will shrink wrap them during transport. This will save time packing and unpacking.

Personal Possessions: Make sure to move all personal possessions yourself - legal papers, money, checks, pictures, plants, crystals, and other. Movers will not assume any responsibility for those items. You can however ask them for advice on how to pack those items, or purchase any special containers.

Desks: Empty your desks before the move. Pack all contents in boxes. Loose materials and small items should be sealed in plastic bags or envelopes and then put in boxes with other items.

Security Files: Keep your security files locked during the move. If security regulations require escorts, make special arrangements with your moving company prior to move.

Moving electrical machinery

Electrical machinery requires special attention when moving:

Computers: Disconnect and dismantle computers properly. Make sure there is an employee that knows how to disassemble and later reassemble the equipment.

Photocopy Machines: Remove all fluids from the photocopy machines.

Vending Machines: Remove all items from the vending machines.

Water Dispensers: Empty water from any water dispensers

Rented Equipment: If you are renting any of your equipment, make sure you notify your rental company before the day of the move.

Contact us to arrange a no-cost, no-obligation consultation for your commercial or office moving needs.

Our toll-free phone number is: 1-800-493-5230
West Valley is: 623-939-9473
East Valley is: 480-445-9077

Our estimators are trained and certified. They are available seven days a week to assist you.

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